Updated version uploaded on 1 December 2022. This updated version includes a correction of the error that was in the video and other minor tweaks, and it now updates the language in certain cases where it previously did not work.
Ever felt frustrated when Word keeps selecting the wrong language every time you add a comment? This video explains how to change the language for all elements of a Word document, including footnotes, comments and text boxed, in an instant.
The macro code is below. The video explains how to import the code. Note that near the top of the code, sandwiched between asterisks, there is a line you may need to change, depending on the language and variety that you want to use.
Please leave a comment to let me know whether it works for you.
Dim LanguageId As MsoLanguageID
LanguageId = msoLanguageIDEnglishUK ' Insert the Name or the Value listed at https://learn.microsoft.com/en-us/office/vba/api/word.wdlanguageid.
' Macro to change language in styles
' Loosely based on a macro posted by Macropod (17 July 2012)
' http://www.vbaexpress.com/forum/showthread.php?42993-Solved-Macro-to-change-all-styles-to-a-specific-languageDim TrackChangesActive As Boolean ' Only possible values are True/False
Dim CheckSpellingAsYouTypeActive As Boolean
Dim CheckGrammarAsYouTypeActive As Boolean
Dim ShowFormatChanges As Boolean
Dim doc As Document
Dim SkipTrackChangesQuestion As Boolean
Dim oDoc As Document, oSty As Style, oStor As Range
Application.ScreenUpdating = False
'Block taken from my personal “MacroSwitchesOff” code
If Options.CheckSpellingAsYouType = True Then CheckSpellingAsYouTypeActive = True Else CheckSpellingAsYouTypeActive = False ' Checks whether CheckSpellingAsYouType is switched on.
Options.CheckSpellingAsYouType = False
' Forces Word to check everything again with the new language. Cancel the above line if you don’t want Word to forget when you’ve “Ignored” a flagged spelling.
' Without switching this setting off and on, Word still underlines words that are correctly written in the new language.
If Options.CheckGrammarAsYouType = True Then CheckGrammarAsYouTypeActive = True Else CheckGrammarAsYouTypeActive = False
Options.CheckGrammarAsYouType = False
' See previous comment
If ActiveDocument.ActiveWindow.View.ShowFormatChanges = True Then ShowFormatChanges = True Else ShowFormatChanges = False
ActiveDocument.ActiveWindow.View.ShowFormatChanges = False
'Check whether Format changes are shown
If ActiveDocument.TrackRevisions = True Then TrackChangesActive = True Else TrackChangesActive = False
If SkipTrackChangesQuestion <> True Then ' Skip the track changes question
If MsgBox("Perform the operation with track changes?", _
vbYesNoCancel) = vbNo Then
ActiveDocument.TrackRevisions = False
ActiveDocument.TrackRevisions = True
Set oDoc = ActiveDocument
For Each oSty In .Styles
StatusBar = oSty
On Error Resume Next
oSty.LanguageId = LanguageId
On Error GoTo 0
For Each oStor In .StoryRanges
StatusBar = "Setting story " & oStor & " to language " & LanguageId
oStor.LanguageId = LanguageId
ActiveDocument.Range.LanguageId = LanguageId ' Uses the normal method, equivalent of pressing ctrl+a and setting the language.
'Block taken from my personal “MacroSwitchesOnAgain” code
' The lines below revert settings to the status they had before the macro was run
If TrackChangesActive = True Then ActiveDocument.TrackRevisions = True
If CheckSpellingAsYouTypeActive = True Then Options.CheckSpellingAsYouType = True
If CheckGrammarAsYouTypeActive = True Then Options.CheckGrammarAsYouType = True
If ShowFormatChanges = True Then ActiveDocument.ActiveWindow.View.ShowFormatChanges = True
ActiveDocument.ActiveWindow.View.ShowFormatChanges = True
Application.ScreenUpdating = True
MsgBox ("Finished! The language of all sections of the document has been set to " & LanguageId & ". If you wanted to select another language, open the VBA editor by pressing alt+f11 and change the 'LanguageID' shown at the top of the script")
Looks very useful, Tim! Thank you for sharing.
However, when I run it, it stops at TrackChangesDeletionsHidden_Restore and this debugging message pops up: Compile error: Sub or Function not defined.
Thanks Emma. I forgot to remove a reference to a separate macro. I’ll fix it now.
You just need to remove that line. I’ll remove it in the blog post. Please could you test it on a document with track changes (including deletions) and confirm that, after running it, you still see all the track changes, including the deletions?
Yep, that works! TCs and all!